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LOOP WIREMEDIA

Patient acquisition infrastructure

Turn your ad spend into booked patients.

We build and manage the complete patient acquisition system for healthcare practices — paid ads, conversion funnels, creative, CRM automation, and AI follow-up — so more leads turn into appointments.

Built for med spas, vein clinics, pain clinics, and selected healthcare practices.

See the system

30-minute strategy session · No obligation

The system we own

  1. 01
    Paid ad
  2. 02
    Landing page
  3. 03
    New lead
  4. 04
    AI + CRM
  5. 05
    Booked appointment
  6. 06
    PatientOutcome

Built for healthcare growth

  • Med spas
  • Vein clinics
  • Pain clinics
  • Aesthetic clinics
  • Wellness practices

The real problem

More leads won’t fix a leaking patient pipeline.

A clinic can have a working ad campaign and still lose money. The click is not the patient. Between attention and a shown appointment, most practices leak at the same quiet points.

Your ad generated the lead at 8:42 PM. Your front desk replied at 10:17 AM. By then, that patient had already booked somewhere else.
  • A lead can abandon the landing page.
  • A lead can submit, then wait hours for a reply.
  • A lead can never receive a second follow-up.
  • A lead can book, then forget the appointment.
  • A lead can cancel and never get rescheduled.
  • A lead can go cold inside the CRM.

Every leak reduces the value of the advertising. Running more ads does not repair the journey those ads feed.

Patient journey

Where the revenue leaks

Illustrative pathway — not client results.

  1. People respond100

    ↓ Leak: Landing page drop-off

  2. Leads60

    ↓ Leak: Slow or missing first response

  3. Conversations35

    ↓ Leak: No second follow-up

  4. Appointments booked20

    ↓ Leak: No reminder system

  5. Shown visits14

    ↓ Leak: No reschedule / reactivation

  6. Patients—

What we actually build

One patient acquisition system. Not five disconnected vendors.

Most clinics assemble advertising, creative, funnels, CRM, and AI from separate people. The handoffs are where patients disappear. We own the path from paid attention to a booked appointment.

01 · Demand

Paid advertising through Meta and Google focused on generating qualified patient demand.

  • Campaign strategy
  • Audience and keyword strategy
  • Offers
  • Optimization
  • Retargeting

30-minute strategy session · No obligation

Two operating models

Agencies stop at the lead. Clinics need the appointment.

The typical agency model

  1. 1Ad
  2. 2Lead generated
  3. 3Spreadsheet / CRM
  4. 4Agency’s job is “done”
  • Optimizes around cost per lead
  • Slow staff follow-up
  • Disconnected systems
  • No nurture
  • Limited creative testing
  • No-show leakage
  • No visibility after the lead

The patient acquisition system

  1. 1Ad
  2. 2Conversion funnel
  3. 3Immediate AI response
  4. 4CRM nurture
  5. 5Booking
  6. 6Reminders
  7. 7Appointment
  8. 8Reactivation

We care about what happens after the click.

Acquisition diagnosis

Where is your clinic losing patients?

Find the constraint first. Pouring more budget into the wrong stage makes a leak more expensive, not smaller.

Observed signs

Attention

  • Ads aren’t generating enough qualified demand.
  • Creative stops performing.
  • Acquisition costs increase.

What we treat first

Paid media + offer + creative.

Who we build for

Built around how healthcare practices actually acquire patients.

We work with cash-pay and high-value clinics where a booked visit is worth protecting. The work is specific. The language is clinical. The system is the same.

Practice type

Med spas

High-intent aesthetic demand, creative fatigue, and a front desk that cannot chase every inquiry between treatments.

  • Injectables
  • Body contouring
  • Laser treatments
  • Skin treatments
  • Wellness services

Practice type

Aesthetic clinics

Consult-driven services that need qualification, education, and a calendar that holds the right patients.

  • Surgical consults
  • Non-surgical treatments
  • Skin procedures
  • Patient education campaigns

Practice type

Vein clinics

Education-heavy inquiries that stall without fast response, clear next steps, and consistent booking follow-through.

  • Vein consultations
  • Treatment evaluations
  • Patient education campaigns

Practice type

Pain clinics

Qualification matters. The system should protect provider time while still answering patients after hours.

  • Consultations
  • Regenerative services
  • Interventional pain services
  • Patient qualification campaigns

Also selected: Regenerative medicine clinics · IV therapy clinics · Weight loss clinics · Hormone therapy clinics · Wellness clinics

How it works

From ad account to patient pipeline.

We do not start by “taking over ads.” We start by seeing where patients fall out of the journey, then we build the missing infrastructure.

  1. Step 01

    Diagnose

    We review current advertising, offers, CRM, follow-up, lead handling, funnel, tracking, and the conversion journey.

  2. Step 02

    Build

    We create campaigns, creative, landing pages, tracking, CRM structure, automations, and AI agents as one connected system.

  3. Step 03

    Launch

    Everything is connected and deployed. Ads, pages, response, booking, and reminders start working as one path.

  4. Step 04

    Optimize

    We optimize against qualified leads, bookings, show rates, conversion, and acquisition economics — not just impressions and clicks.

Proof, when you have it

Results from the patient pathway — not vanity metrics.

This section is designed to hold real clinic work. Until numbers are confirmed, every figure below is an editable placeholder.

Replace with verified results

Before

[Describe the starting problem: slow follow-up, creative fatigue, calendar gaps, or disconnected vendors.]

What we changed

[Describe the system that was installed: ads, creative, funnel, CRM, AI response, booking, reminders.]

$XX,XXX

Revenue generated

XXX

Leads

XX

Booked appointments

X.X×

ROAS

Unpublished placeholder — set published: true in src/data/site-content.ts after replacing figures.

Replace placeholder figures with verified client results before publishing. Past performance is not a guarantee of future results. Individual clinic outcomes vary by offer, market, capacity, and follow-through.

Practices we work with

[Logo 1]
[Logo 2]
[Logo 3]
[Logo 4]
[Logo 5]

Add approved clinic logos here. Do not publish until you have permission.

“[Approved client quote about booked appointments, follow-up, or the system — not medical outcomes.]”
[Name], [Owner / Operator], [Clinic]

Unpublished testimonial placeholder.

Video testimonial placeholder — add an approved clip URL in site-content.ts

AI + automation

Your front desk shouldn’t have to chase every lead.

Your team takes care of patients. The system takes care of follow-up.

Example sequence for illustration. Actual response timing depends on the configuration built for your practice.

  1. New patient inquiry received

    A form submission lands in the pipeline after hours.

  2. AI responds

    The inquiry is acknowledged while the clinic is closed.

    Hi Sarah — thanks for reaching out about a consultation. I can help with a few questions and get you on the calendar if you’d like.

  3. Questions answered

    Common treatment and booking questions are handled in the thread.

    We have openings this week. Would a weekday morning or afternoon work better?

  4. Patient qualified

    Intent and fit are captured before a time is offered.

  5. Appointment booked

    A time is held on the calendar and written back to the CRM.

  6. CRM continues confirmation and reminders

    The sequence keeps running so the visit is less likely to vanish overnight.

The difference

We don’t stop at lead generation.

The clinic should not need one ad agency, one funnel builder, one automation consultant, one AI provider, and one creative team. We bring the acquisition infrastructure under one roof.

Typical agency

AdsLeads?

Our model

StrategyCreativeAdsFunnelCRMAutomationAIBooking

Fit

This is built for practices ready to grow.

A strong fit

  • Healthcare or aesthetic practice with proven services
  • Capacity for additional patients
  • Ability to invest consistently in patient acquisition
  • Wants infrastructure, not one-off campaigns
  • Values lead handling and conversion as much as lead generation

Probably not a fit

  • Looking only for social media posting
  • Wants guaranteed overnight results
  • Does not have capacity for additional patients
  • Doesn’t want to track lead-to-patient performance
LW

[Founder name]

Founder, Loop Wire Media

Why this exists

We built the agency around the problem we kept seeing.

Healthcare businesses weren’t necessarily struggling to generate interest. They were struggling because marketing, creative, CRM, lead follow-up, and appointment booking were being treated as separate problems.

Agencies celebrated leads. Clinics needed patients on the calendar. Front desks were already full. Old inquiries sat untouched. Creative wore out. Nobody owned the space between the click and the visit.

We built one team around the entire journey.

[Founder name]Founder, Loop Wire Media

Credibility metrics

Unpublished until confirmed

$12M+

Revenue generated / influenced

XX+

Healthcare clients served

XX,XXX+

Leads generated

$X.XM+

Advertising spend managed

X+

Years of experience

Questions

Direct answers before the call.

Next step

Find out where your patient acquisition system is leaking.

We’ll review your current acquisition journey and identify what is limiting the number of qualified patients reaching your calendar.

30-minute strategy session · No obligation

Question 1 of 80%

Patient acquisition assessment

Eight questions. This helps us see whether we can actually help your practice — before a call is booked.

What type of healthcare practice do you operate?

30-minute strategy session · No obligation